Benefits:
- 401(k)
- Employee discounts
- Health insurance
- Home office stipend
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Wellness resources
📍 Hybrid - Must live within 1 hour of Front Royal, VA | Travel Required
Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.
Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.
This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.
What You’ll Do
✔ Manage executive calendars, scheduling, and travel arrangements
✔ Coordinate leadership meetings, company retreats, and special events
✔ Work directly with hotels, vendors, and event planning partners
✔ Manage event budgets, contracts, logistics, and attendee communications
✔ Conduct research and prepare reports, presentations, and executive materials
✔ Attend meetings, take detailed notes, and track action items
✔ Support company programs, projects, and strategic initiatives
✔ Handle confidential information with professionalism and discretion
What We’re Looking For
✅ Strong time management, organizational, scheduling, and project coordination skills
✅ Exceptional attention to detail and superior research abilities
✅ Able to work independently while contributing effectively as part of a team
✅ Strong verbal and written communication skills
✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint
✅ Event planning experience and familiarity with travel logistics are required
✅ Proven leadership or management experience
✅ Proficiency in Microsoft Office, internet research, and general computer applications
✅ Strategic thinking and planning
✅ Must submit to a criminal background check
✅ Two professional references required
✅ Exceptional attention to detail and superior research abilities
✅ Able to work independently while contributing effectively as part of a team
✅ Strong verbal and written communication skills
✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint
✅ Event planning experience and familiarity with travel logistics are required
✅ Proven leadership or management experience
✅ Proficiency in Microsoft Office, internet research, and general computer applications
✅ Strategic thinking and planning
✅ Must submit to a criminal background check
✅ Two professional references required
Bonus Points For
⭐ Contract negotiation experience
⭐ Budget management experience
⭐ Google Workspace and Zoom Workspace experience
⭐ Leadership or management experience
Perks & Benefits
Perks & Benefits
We’ve got you covered with:
- Paid Training (we set you up for success!)
- Paid Holidays
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
- Veteran's Day
- Thanksgiving
- Day after Thanksgiving
- Winter Break: December 24th through January 1st
- 1 Floater Holiday: 8 hours to be used on any day of your choice
- Medical, Dental & Vision Insurance
- Disability, Life, and AD&D—company paid!
- 401K with Employer Match 💰
- EAP & Telemedicine Access
- Flexible Spending Accounts & Dependent Care Options
- Supplemental Insurance (Accident, Cancer, Critical Care & more)
- Annual Tech Stipends 💻
- Mileage & Cell Phone Reimbursement
- Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)
Please visit www.MomsInMotion.net to learn more and apply
Flexible work from home options available.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status sexual orientation, pregnancy, childbirth or other related conditions (including lactation), age (over 40), marital status, disability or gender identity.
Moms In Motion
Our Mission
Moms in Motion (Moms) is a Service Facilitation provider for Medicaid CD-PAS (CCC Plus, CL & FIS Waivers, EPSDT program) enrollees. Our mission is to enhance the outcome for all of our clients and their families, by using person-centered practices while providing superior service, sharing resources, continually expanding our knowledge, and networking. We achieve this through leveraging our passion, talent, and experience to lead others to the answers, help, and hope for which they are looking. Our primary areas of growth will be advocating in the school systems for our younger clients, assisting young adults with transitioning to independence, and helping our aging clients to be cared for by the people who love them.
Our Vision
To provide superior Person Centered Service Facilitation for Medicaid CD-PAS and FIS Waiver enrollees throughout the state of Virginia. Learning from a multitude of resources including our clients and sharing what we learn with others.
Moms In Motion’s Culture Points, ACES
A = Advocacy – Empowerment and education bringing people together for positive change.
C = Compassion – Effective and caring partnership with you on your journey through our unique perspective.
E = Excellence – Excellence in everything we do.
S = Service – Through Advocacy, Compassion, and Excellence, we provide superior person-centered service.
Company Website: www.momsinmotion.net
(if you already have a resume on Indeed)